Saturday, July 20, 2024

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葡萄樹傳媒

克服低效率的工作習慣──OVERCOMING UNPRODUCTIVE WORK HABITS

For English version, please refer to the latter part of this page

因為有數百萬人使用微軟公司的軟體產品,所以他們可以獲得,對工作習慣值得參考的觀點。例如,平均起來,接受市調的員工花費約57%的時間,使用辦公室軟體在溝通和會議上。大約有三分之二的受調也表示,他們難以找到時間和精力,來執行他們真正的工作。
 
科技原本應該幫我們節省時間,但我們卻發現,有時它可能變成相反的效果。在傳道書8章6節中所羅門王教導:「各樣事務成就都有時候和定理,因為人的苦難重壓在他身上。」而提高生產力的第一步是,找出問題。
 
你每週花多少時間,處理相關通信軟體電郵信息和開會呢?根據微軟的研究顯示,對於一般工作者來說,會議和電郵信息佔據了大部分的時間。調查顯示,過多的會議和電郵信息,對產品創新和與客戶個人互動會有不利的影響。
 
讓我們思考一下會議及其對生產力的影響。當我們安排一場會議時,首先應該停下來考量,會議的目的以及期望達到的結果。一旦這些確定了,慎重考慮誰需要參加這次會議 – 以及誰可以排除在外。
 
約翰福音15章2節教導我們,一個與工作職場相關的原則:「凡屬我不結果子的枝子,他就剪去;凡結果子的,他就修理乾淨,使枝子結果子更多。」你是否曾有考慮過精簡你的行事曆呢?考慮安排30或15分鐘的會議,替代60分鐘的會議。或許你可以完成同樣多的工作,同時釋放出其他工作活動所需的時間。

在與他人合作進行方案時,電郵信息通常是我們必須經常檢查的工具。當新的電郵信息引起我們的注意時,我們很容易因其他問題而分散了專注力。即使我們能夠在桌上型電腦或筆記型電腦上避開電郵信息,但現在大多數人,都在手機上也擁有電郵信息。實際上,電郵信息無處不在地跟隨著我們。

電郵信息可能形成一個惡性循環,使我們對需要完成的重要思考和實體的工作造成分心。有一些建議可能有所幫助:包括關閉電郵通知;安排特定時間檢閱郵件;以及在行事曆上標註出更重要的工作,以避免受到引誘查看新收到的電郵信息。

最近,我注意到另一個令人擔憂的趨勢-就是即時通訊工具的數量與種類不斷增加。當我早期開始我的諮詢業務時,如果有人想要聯絡我,他們會選擇不是打電話給我,就是親自來找我。然而,在過去的幾年裡,人們聯絡我的方式變得超出想像地多樣。現在我要密切注視電郵、簡訊、其他各種即時通訊信息,還有電話。這使得很難專注並集中精神在最重要的工作上。
詩篇119篇15節說到:「我要默想你的訓詞,看重你的道路。」我正在努力規範自己,更頻繁地關閉一切干擾,並且專注默想上帝和祂的計劃。

挑戰思考

有時好的意圖未必達到我們所期望的目標。你能想到誰願意當你的問責夥伴嗎?他能幫助你發現自己太容易被電郵和訊息等事物分散注意力。如果你是基督徒,聖經指引你:「…像是給主做的,…」(歌羅西書3章23節) 這也包括辨識可能對你的工作產生負面影響的因素。問責的夥伴可以協助確保我們專注在正確的事情上。

備註:如果你有聖經,想閱讀更多相關的內容,請參考下面的經文 :

傳道書3章1-3節、11節
3:1凡事都有定期,天下萬務都有定時。
3:2生有時,死有時;栽種有時,拔出所栽種的也有時;
3:3殺戮有時,醫治有時;拆毀有時,建造有時;
3:11神造萬物,各按其時成為美好,又將永生(原文作永遠)安置在世人心裡。然而神從始至終的作為,人不能參透。
傳道書9章10節
9:10 凡你手所當做的事要盡力去做;因為在你所必去的陰間沒有工作,沒有謀算,沒有知識,也沒有智慧。
以弗所書5章15-16節
5:15 你們要謹慎行事,不要像愚昧人,當像智慧人。
5:16要愛惜光陰,因為現今的世代邪惡。
歌羅西書4章5-6節
4:5你們要愛惜光陰,用智慧與外人交往。
4:6你們的言語要常常帶著和氣,好像用鹽調和,就可知道該怎樣回答各人。

反省與問題討論

  1. 你對會議的感覺是什麼?會議對你的時間是有價值、有生產力的,或是你認為它們是妨礙你做更重要工作的障礙呢?
  2. 那麼電郵和各種形式的即時通訊信息呢?你有找到一種有果效、高效率的管理方法,讓它們不干擾你實際需要完成的工作嗎?請解釋你的答案。
  3. 你是否還有其他在職場上一直難以克服,以致於降低自己生產力的工作習慣呢?如果有,會是什麼?為什麼讓你感到困擾呢?
  4. 作者建議我們應該尋求上帝和祂的計劃。你覺得這樣做有助於克服那些,妨礙你在職場的生產力和效率的所有干擾嗎?


OVERCOMING UNPRODUCTIVE WORK HABITS

By Rick Boxx

Since the Microsoft Corporation has millions of people using their software products, they have gained valuable insights into work habits. For instance, on average, employees surveyed spend 57 percent of their time using office software for communication and meetings. About two-thirds of them also say they struggle to find time and energy to do their actual job. 

Technology was supposed to save us time, but we have learned that sometimes it can become counterproductive. In Ecclesiastes 3, King Solomon taught, “For there is a proper time and procedure for every matter, though a person may be weighed down by misery.” The first step toward improving productivity is identifying the problem.

How many hours a week do you spend on email and meetings? According to Microsoft’s research, meetings and email consume the majority of time for the average worker. Surveys showed that too many meetings and emails are detrimental for product innovation and personal interactions with customers. 

Let’s think about meetings and their impact on productivity. When we schedule a meeting, we should first pause to consider the purpose of the meeting and what is its desired outcome. Once those have been determined, consider carefully who needs to be in that meeting – and who can be excluded from it. 

John 15:2 teaches a principle we can relate to the workplace. “[God the Father] cuts off every branch in [Jesus Christ] that bears no fruit, while every branch that does bear fruit, He prunes so that it will be even more fruitful.” Have you ever given thought to pruning your schedule? Consider scheduling 30 or 15-minute meetings, instead of 60 minutes. You might accomplish just as much and free up time needed for other work activities.

When collaborating with others on projects, email is often the tool we must check frequently. When new emails catch our eye, we can easily become distracted by other issues. Even if we can get away from email on a desktop or laptop computer, most of us now have email on our phones. In effect, the shadow of email follows us everywhere.

Emails can create a vicious cycle that distracts us from the important thinking and physical work that needs to be done. Some suggestions can help. They include turning off email notifications; scheduling specific times to review emails; and blocking out time on your calendar for more important work to avoid the temptation of checking to see what emails have just arrived.

Recently, I have noticed another concerning trend – the growing number of messaging tools. When I started my consulting business, if someone wanted to reach me, their choice was either to call me or come to see me in person. In the last few years, however, the number of ways people use to reach me has become overwhelming. Now I monitor email, text messages, other messaging forms, and phone calls. It makes it difficult to give proper focus and concentration to the most important work. 

Psalm 119:15 says, “I meditate on your precepts and consider your ways.” I am striving to discipline myself to more frequently turn off all distractions and meditate exclusively on God and His plan.

Reflection/Discussion Questions

  1. How do you feel about meetings? Do you find them a valuable, productive use of your time, or do you regard them as obstacles that prevent you from engaging in other projects and endeavors that you consider more important?
  2. What about emails and the various forms of messaging: Have you found an effective, efficient way of managing them, so they do not interfere with actual work that you need to accomplish? Explain your answer.
  3. Are there any other workplace habits you have been struggling with that seem to be reducing your productivity? If so, what are they – and why are they problematic for you?
  4. Mr. Boxx suggests that we should seek God and His plan. How do you think this can help in overcoming distractions that can interfere with your workplace productivity and effectiveness?

NOTE: If you have a Bible and would like to read more, consider the following passages:
    Ecclesiastes 3:1-3,11, 9:10; Ephesians 5:15-16; Colossians 4:5-6

Challenge

Sometimes good intentions fall short of our desired goals. Who can you think of that would be willing to hold you accountable if you find yourself being too easily distracted by things like email and messaging? If you are a follower of Jesus Christ, the Bible instructs you to “work as for the Lord” (Colossians 3:23). This would include recognizing things that might be negatively affecting your work. Accountability partners can help in ensuring that we are focused on the right things.



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